Onboarding automation · San Francisco Bay Area
Onboard new hires in minutes, not hours
When an offer letter is signed, everything else should just happen. We automate hardware, accounts, apps and permissions – so a new employee powers on their laptop, connects to the internet and is ready to work. And when someone leaves, one button shuts it all down.
Automate Your Onboarding →See how it worksWhy automate
Manual onboarding doesn’t scale
Setting up a new employee by hand – ordering a laptop, creating a dozen accounts, installing apps, adding groups and permissions – takes about two hours, and something always gets missed. Multiply that by every hire and every departure, and growth gets expensive fast.
With automation, the same job takes about five minutes – and it’s done the same way, every time.
How we start
It begins with an inventory
Every company is different, so we don’t start with a template. We start by understanding what you have and where you’re going.
Inventory
We map every app, system and account you use today – and who needs access to what.
Plan for growth
We look at your hiring plan, roles and offices so the automation fits where you’re headed.
Build & integrate
We connect your HR platform, single sign-on and device management into one workflow.
Test & launch
We run real hires through it, fix the edge cases and document everything.
Onboarding, automated
From signed offer to working laptop
Once it’s built, onboarding runs itself. Here’s what happens when a new hire signs their offer letter.
Offer signed
The new hire signs their offer letter in Gusto, TriNet or Rippling – and a ticket opens automatically.
Hardware chosen
The ticket asks which laptop and equipment to assign, based on role.
Hardware provisioned
We order from our suppliers or yours, and the device is registered to your company before it ships.
Accounts created
Email, single sign-on and every app account are created – with the right groups and permissions.
Power on & go
The employee turns it on, connects to the internet and every app installs itself.
Welcome email
A welcome email with everything they need fires off automatically.
The tools
Zero-touch provisioning with the platforms you already use
We pick the right tools for your devices, your size and your HR system – and connect them so they work as one.
Apple devices
Apple Business Manager
Every Mac, iPhone and iPad registered to your company at purchase, so it enrolls itself out of the box.
Mac & iOS
Mosyle
Device management for Apple – apps, settings and security policies pushed to every Mac and iPhone.
Mac & iOS
Jamf
Enterprise-grade Apple device management for larger fleets and more complex requirements.
Windows PCs
Microsoft Intune
Windows Autopilot and Intune set up new PCs, push applications and enforce security automatically.
Apps & devices
Rippling
HR, identity and device management in one – push applications and access straight from the employee record.
HR platforms
Gusto · TriNet · Rippling
We integrate with your HR system so hiring, role changes and departures trigger IT automatically.
Offboarding
One button. Every account. Instantly.
Offboarding is where most companies get exposed – a former employee who can still get into email, a SaaS account nobody remembered. We build a kill switch into your single sign-on: log in, press one button, and the employee is suspended everywhere at once.
- Suspend instantly – sign-in blocked everywhere the moment you press the button
- Cancel cloud accounts simultaneously, so you stop paying for licenses that day
- Transfer data to a manager, an archive or the new hire who replaces them
- Legal hold on email and files when HR or legal needs it
- Forensic images of laptops and equipment before they’re reissued
Who it’s for
Built from startups, available to everyone
Startups
We learned the value of automation scaling startups through hypergrowth – including onboarding 100+ people in a single quarter. Now every client gets the same playbook.
IT for startups →Internal IT teams
Already have IT staff? As part of our co-managed IT offering, we build and set up the automation – your team runs it day to day and gets their time back.
Talk about co-managed IT →Our managed IT clients
We set up automation for our MSP clients so routine work takes minutes. That means less time and materials billing on onboarding, offboarding and project work.
Managed IT →The payoff
Save money every time you grow
Automation pays for itself as you expand. Every hire, role change and departure that runs automatically is IT time you don’t pay for – and a mistake that doesn’t happen.
- Lower IT costs per hire – minutes of work instead of hours
- Ready on day one – no new hire waiting on a laptop or a password
- Consistent and secure – every device and account set up the same way
- No forgotten accounts – offboarding closes everything, every time
- Scales with you – the same system works for 10 hires or 100
Let's talk
Ready to stop onboarding by hand?
Tell us how you hire today and what’s coming next – we’ll show you what can be automated.
Let's Zoom
Pick a time that works and we'll meet you on Zoom.